Purchase Requests (PR)

A Purchase Request (PR) is the starting point of every procurement cycle. Anyone with the appropriate role can submit a PR through the web app, and the system will instantly notify the designated approver via LINE.

Creating a Purchase Request

1. Go to Purchase Requests (PR) in the left sidebar
2. Click “Create Purchase Request” in the top-right corner
3. Select the Project that requires the materials
4. Select the Warehouse where the goods should be delivered
5. Set the Urgency level — Normal / Urgent / Very Urgent
6. Add line items:
   • Type the item name in the search box → select the item from the results
   • Enter the Quantity (whole numbers only)
   • Repeat until all required items are added
7. Add a Note (optional) — e.g. special requirements or a requested delivery date
8. Click “Submit for Approval” — the system will show you a preview of who will receive a LINE notification before you confirm

Purchase Request Statuses

Status	Meaning
Draft	Saved but not yet submitted — can still be edited
Pending Approval	Submitted and awaiting action from the approver
Approved	Approved and ready to proceed to a Purchase Order
Rejected	Rejected — view the reason in the PR detail page

Tip

You can save a PR as a draft if you have not finished gathering all line items. Come back and submit it for approval later.

Caution

Once a PR has been submitted for approval, the line items can no longer be edited. If changes are needed, ask the approver to reject the PR, then create a new one.