Goods Receipt (GR)

A Goods Receipt (GR) is the step where you record that goods have arrived at the warehouse. Once a GR is saved, the system updates the stock levels automatically — no additional steps are needed.

Receiving Goods into the Warehouse

1. Go to Goods Receipt (GR) → click “Create Goods Receipt”
2. Select the PO you are receiving against (search by PO number or supplier name)
3. The system automatically pulls the line items from the selected PO
4. Enter the Actual Quantity Received for each item:
   • Full delivery → enter the quantity from the PO
   • Partial delivery → enter only the quantity actually received (you can record the remainder later)
5. Attach photo evidence (delivery note or photo of the arrived goods) — click the upload button in the form
6. Click “Save Goods Receipt” — stock is updated immediately

What Happens After Saving a GR

• Stock is updated — the warehouse quantity increases immediately
• PO status is updated — if all items are fully received, the PO status changes to “Completed”
• Movement history is recorded — the transaction is logged in the system for future reference and audit

Tip

Always attach photo evidence. It makes it much easier to resolve any disputes with the supplier if a discrepancy arises later. The system supports images up to 2 MB.

Caution

If received goods are damaged or do not match the specification, record the GR for the quantity you actually accepted, then use the Return to Vendor (RTV) menu to process the return.